UtmoLight is an innovative high-tech company specializing in the research, development, and manufacturing of perovskite photovoltaic and perovskite optoelectronic products.

Industry Type

Perovskite photovoltaic and photoelectric product R&D and manufacturing

Company Size

200-299 people.

SAP System Application Status

SAP S/4HANA 2022, used SD/PP/MM/FICO/QM SAP main modules.

Business Needs

  • Efficient and Stable System Operation
  • System Optimization and Performance Improvement
  • Data Security and Backup Requirements
  • Deepening Application and System Integration Requirements
  • Fault Response and Problem Resolution Requirements

O&M Process

01

Problem Response

Establish a 7×24-hour monitoring mechanism to ensure that O&M personnel can receive fault alerts in the first place. After receiving feedback on the issue, respond within 15 minutes, quickly collect basic information on the problem, such as the fault symptoms and scope of impact, to gain time for subsequent handling and ensure the stable operation of the business system.

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02

Problem Analysis

Based on the collected information, the O&M team uses professional tools and techniques to conduct an in-depth investigation. They analyze from multiple dimensions such as hardware, software, and network, and use methods like log analysis and performance monitoring to identify the root cause. For example, they determine whether the issue is caused by server hardware failure or software code vulnerabilities, providing a basis for developing an effective solution.

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04

Requirements Analysis

Maintain close communication with business departments to gain a deep understanding of their needs regarding system functionality and performance. Combine industry trends and technological advancements to assess the feasibility of these needs and prioritize them. Translate business requirements into clear, actionable technical requirements to provide direction for system optimization and expansion, thereby enhancing business value.

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03

Problem Solving

Based on the analysis results, develop targeted solutions. If it is a hardware failure, immediately arrange for spare part replacement; for software issues, quickly conduct repairs or upgrades. Strictly follow operational standards during implementation, and conduct comprehensive testing and validation after completion to ensure the problem is completely resolved, the system returns to normal, and no new risks are introduced.

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05

Ongoing Support

Establish a comprehensive after-sales support system and conduct regular follow-up visits to check the system's operational status. Promptly address new issues raised by users and continuously optimize the system according to business changes. Maintain a pool of professional technical talent to ensure the continuity of technical support, thereby assisting the company's O&M projects to run stably in the long term and adapt to the ever-evolving business needs.

Solution

1.Enhanced Communication Mechanism
  • Designated Monitor for Communication Software: Assign a dedicated person to monitor communication software, checking every 15 minutes to ensure timely detection of customer issues.
  • Real-time Issue List Update System: Establish a system for real-time updates of the issue list. O&M consultants must record and mark the urgency of an issue within 5 minutes of receiving it.
  • Documentation Review Team for Upgrades and Iterations: Set up a documentation review team to ensure the completeness of documents, which are then submitted to the customer within 24 hours, forming an efficient closed-loop communication.
2.Optimized Document Management Process
  • Detailed Document Templates: Develop detailed document templates to standardize the format of content such as solution descriptions and configuration lists.
  • Clear Submission Timelines: At the project kick-off, clarify the timeline for document submission and assign a dedicated person to follow up.
  • Timely Archiving and Secure Delivery: Complete document archiving within 3 working days after the upgrade or iteration is finished, and send the documents to the customer via encrypted email.
  • Feedback Channel: Establish a feedback channel for documents to promptly address customer comments and achieve closed-loop management.
3.Improved Holiday Duty System
  • Preparation of Duty Schedule: Develop a holiday duty schedule in advance to ensure that duty personnel are familiar with the business processes.
  • Communication Availability: Duty personnel must carry work mobile phones to maintain smooth communication.
  • Automated Reminder System: For month-end and year-end issues, set up an automatic reminder system to notify duty personnel 30 minutes in advance.
  • Emergency Response: In case of urgent problems, respond within 10 minutes and organize a technical team to resolve the issue, ensuring high-quality O&M services for customers during holidays.

Critical Deliverables

关键成果
  • System Stability:Enhanced system stability and availability, reducing downtime.
  • Performance Improvement:Improved the response speed and processing capabilities of the SAP system, reducing issues reported by users.
  • Cost Savings:Lowered the overall O&M costs for customers through optimized O&M processes and technical methods.
  • Major Issue Resolution:Provided 7×24 hour support regardless of holidays during critical business periods such as month-end and year-end closing, ensuring smooth year-end processing and timely resolution of year-end issues.
  • Customer Satisfaction:Customers are highly satisfied with the O&M outcomes due to excellent support and service, leading to long-term cooperation.

Cooperating clients

合作客户